Privacy Policy

 

Billy Graham Evangelistic Association

Privacy Policy for Evangelism Summit –Düsseldorf, Germany (2022)

1.    GENERAL INFORMATION

1.1    Introduction

At the Billy Graham Evangelistic Association (“BGEA”), we are committed to maintaining the accuracy, confidentiality and security of your personal information. This Privacy Policy applies to the processing of your personal information in relation to the Evangelism Summit – Düsseldorf, Germany.  

1.2    Our mission

Continuing the lifelong work of Billy Graham, the Billy Graham Evangelistic Association exists to support and extend the evangelistic calling and ministry of Franklin Graham by proclaiming the Gospel of the Lord Jesus Christ to all we can by every effective means available to us and by equipping the church and others to do the same.

1.3    Information about us

BGEA is the controller for the purpose of processing your personal information.  BGEA is a registered charity in the United States of America. Our contact details are:

Office address: Billy Graham Evangelistic Association, 1 Billy Graham Parkway,
Charlotte, North Carolina, 28201, U.S.A.  

Phone: (704) 401-2432 (Monday – Friday 8:30 a.m. – 11 p.m. ET, Saturday 10 a.m. -7 p.m. ET (Jan. – Aug.) and 9 a.m. -11 p.m. ET (Sept. – Dec.), closed on Sundays)

Email: privacy@bgea.org

1.4    Data protection officer

BGEA’s data protection officer can be reached by:     

(a)    writing to: Data Privacy, c/o Legal Department, Billy Graham Evangelistic Association, 1 Billy Graham Parkway, North Carolina 28201; or

(b)    emailing: privacy@bgea.org

1.5    Representative in the Union

BGEA has designated a representative for the Evangelism Summit –Düsseldorf, Germany 2022, which can be addressed in addition to BGEA on all issues related to processing of personal information within the scope of the General Data Protection Regulation (GDPR):

Samaritan’s Purse e. V.
Haynauer Straße 72A,
12249 Berlin
Germany
T. 030 76883 300
F. 030 76883 333
E-Mail: info@billygraham.de

2.    GENERAL INFORMATION ABOUT DATA PROCESSINGS

2.1    Personal information

For the purposes of this Privacy Policy, personal information is, according to Art. 4 (1) GDPR, information about you, individually, such as name, address, telephone number, email address, and your personal preferences, interests (including religious views), and other information you may share with us etc.

2.2    Overview: Purposes of data processing

The personal information we process is used and disclosed for our ministry purposes. For example, we may collect, use and disclose your personal information to:
(a)    Establish, maintain and manage our relationship with you and fulfill orders that have been requested;
(b)    Communicate with you about our ministry and resources which may be of interest to you;
(c)    Be able to review the products and services that we provide to you so that we may work to improve our products and services;
(d)    Be able to comply with your requests;
(e)    Protect us against error, fraud, theft and damage to our property; and
(f)    Enable us to comply with applicable law or regulatory process (for example, we may collect personal information to satisfy the obligations imposed on us by various regulators).

2.3    Legal basis for processing.

We may process your personal information typically because:
•    the processing is based on a legitimate ministry interest (e.g., to protect the security and integrity of our systems or to respond to your requests, etc.) (Art. 6 1(f) GDPR);
•    you provided your consent (Art. 6 1(a) GDPR);
•    the processing is necessary for our contractual relationship (Art. 6 1(b) GDPR); and/or
•    the processing is necessary for us to comply with our legal or regulatory obligations (Art. 6 1(c) GDPR).

2.4    How long do BGEA keep your information

We retain personal information for as long as we reasonably require it for ministry or legal purposes. In determining data retention periods, BGEA takes into consideration local laws (especially Art. 17 GDPR), contractual obligations, and the expectations and requirements for handling such data.

In any event, only the information which is really absolutely needed for the mentioned purposes will continue to be stored.

2.5    Who has access to your personal information

2.5.1    BGEA never sells, rents, leases or exchanges your personal information with other organizations. In order to fulfill the ministry and organizational purposes for which you provided us your personal information, it may be shared with our
(a)    employees,
(b)    Ministry Partners in your country (see below), and
(c)    service providers (e.g., consultants, technology vendors, mail vendors)

These recipients assist us with establishing, maintaining and managing our relationship with you and providing ministry products and services.

We may disclose your information to other organizations and agencies if we are under a duty to disclose or share it in order to comply with any legal obligation, or in order to enforce or apply any agreement; or to protect the rights, property, or safety of us or others. The disclosure is covered in any case by a legal basis according to GDPR.

2.5.2    Ministry Partners and participating churches in Germany and your country

We coordinate and cooperatively carry out Christian ministry activities with churches and other ministry partners (“Ministry Partners”) around the world.

Our Ministry Partners in Germany include Samaritan’s Purse e. V..

Our Ministry Partners will use your information in particular for their own ongoing ministry.
Where we share your personal information with one of our Ministry Partners, that partner will be responsible for your personal information and their use of your personal information will be subject to the applicable laws in their country and their respective privacy policy.  For details of the purpose and scope of data processing by these Ministry Partner as well as your rights in this regard, please consult the respective privacy policies of our Ministry Partners.

2.6    Where your personal information is stored by BGEA

The personal information we collect from you will be stored by us in the U.S.A. (on BGEA servers) and/or in Germany.

If we disclose your personal information to a recipient in a so called third country we will fulfill the special requirements of Art. 44 et seq. GDPR. In this case we will transfer your information only on basis of an adequacy decision or if appropriate safeguards (e.g. standard data protection clauses) or one of the specific situations in Art. 49 GDPR apply, especially when you give your consent or the transfer is necessary for the performance of a contract between you and BGEA. Currently, USA is involved as a third country.   

Please check the privacy policies of our Ministry Partners to find out where these Ministry Partners store your personal information.

3.    SCOPE AND PURPOSES OF DATA PROCESSING

3.1    Evangelism Summit Website

3.1.1    Accessing and using this website (Log-Files)

Each time that the website and its subpages are accessed, use data is transferred by the respective internet browser and saved in server log files. The data records which are stored as part of this process contain the following data:
•    Date and time of access
•    Name of the subpage which is accessed
•    IP address
•    Referrer URL (original URL from which you have accessed the website)
•    Product and version information for the browser/operating system used
The log files are evaluated by hosting provider in order to further improve the website and make it more user-friendly, find and rectify faults more quickly and manage server capacities. For example, this makes it possible to understand at which time use of the website is particularly popular and the hosting provider can then make an appropriate volume of data available.

The admissibility of this processing is based on Art. 6 1. (f) GDPR. The legitimate interest of BGEA lies in providing a website containing information, offering services for ministry purposes and optimizing the operation of the website.

The data which is processed by hosting provider is required by us to enable you to access and make optimum use of the website. This data is data which necessarily needs to be processed while using any form of telemedia.

Log files will be deleted after 31 days.

3.1.2    Use of Cookies

When you visit our website, we may place a “cookie” on your computer.  These are small data packages which normally consist of letters and numbers and are stored on a browser when you visit certain websites. The cookie acts as an identification card and allows our website to identify you and to retain information that is relevant to interacting with our website. The cookie allows us to recognize your browser, track your visit to the website and identify you when you return to the website. Through this we can better understand your use of our website and customize it to better meet your needs.
Furthermore, this information may be used for the following purposes:

•    Improving the user-friendliness of the website
•    Evaluating the use of the website
•    Operating the website
•    Preventing fraud and improving the security of the website

We may use different types of cookies on our website: persistent cookies; session cookies (Please refer to your browser’s Help section for further information on controlling and setting cookies).

 Persistent cookies make it possible for you to be recognized the next time you visit a website after you have left it. These cookies are typically deleted after no more than 30 days.

A session cookie is temporary, only used during a single session on this website, and is automatically deleted at the end of your visit.

You may stop or restrict the placement of cookies on your computer or flush them from your browser by adjusting your web browser preferences. Depending on the website, the rejection of session cookies may interfere with the functionality of this website and in certain cases you may have to accept session cookies in order for the site to function at all. If your browser does not differentiate between persistent and session cookies, you may have to enable all cookies in order for this website to function properly.

The admissibility of this processing is based on Art. 6 1(f) GDPR. BGEA’s legitimate interest lies in presenting our website in an optimized way.

3.1.3    Use of Google Analytics

We may use the web analysis service Google Analytics from Google Ireland Limited (“Google“), Gordon House, Barrow Street, Dublin 4, Ireland. This uses the cookies described above to record, for example, information about your operating system, your browser, your IP address, the website accessed previously and the date and time of your visit to  our website. The information about the use of the website which is generated by the cookies is transferred to a Google server in Ireland and stored there. If necessary, the data may also be transferred to the USA. For cases of data transfer to the USA, Google has certification for the Privacy Shield Framework. You can obtain further information about this directly from Google policies.google.com/privacy/frameworks.

Google will use this information to evaluate the way that the website is used, to compile reports about the activity on the website for the operator, and to provide further services associated with use of the website and use of the internet. If this is prescribed by law or third parties process this data on behalf of Google, Google will also pass this information on to these third parties. You can obtain more details about this directly from Google policies.google.com/privacy.

When Google Analytics is used, no direct personal data is stored, but rather just the Internet Protocol address (“IP address“). This information is used to automatically recognize you the next time that you visit  our website and make it easier for you to navigate the website. We only use Google Analytics with IP anonymization enabled ("anonymize IP").

The admissibility of this processing is based on Art. 6 1(a) GDPR, which states that the processing is lawful if the data subject has given consent to the processing of his or her personal data for one or more specific purposes. You can withdraw your consent to this processing at any time here: www.google.com/settings/ads/onweb/.

The personal information which is collected as part of this tool will be deleted, unless the controller has a legitimate interest in continuing to retain it. In any event, only the data which is really also absolutely needed for the purpose of achieving the corresponding purpose will continue to be stored.

You are not obliged to provide this personal information. However, in some circumstances the consequence of not providing it is that you will not be able to use the website or will not be able to use it in full.

3.1.4    Google Tag Manager

We use Google Tag Manager to embed Google Analytics. The Google Tag Manager is a service of Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

The Google Tag Manager implements the tags or "triggers" the embedded tags. When a tag is triggered, Google may process information (including personal information like the IP address). It cannot be ruled out that Google may also transfer the information to a server in a third country like the USA (see above).

You can obtain further information about this directly from
www.google.de/tagmanager/use-policy.html and
policies.google.com/privacy.

The admissibility of this processing is based on a consent according to Art. 6 1(a) GDPR (in connection with Google Analytics). You can withdraw your consent to this processing at any time here: www.google.com/settings/ads/onweb/.

You are not obliged to provide this personal information. However, in some circumstances the consequence of not providing it is that you will not be able to use the website or will not be able to use it in full.

The information processed will only be stored for as long as is necessary or legally required for the intended purpose.

3.1.5    Fonts  

This website uses "fonts.com", a font service provided by Linotype GmbH, Werner-Reimers-Straße 2-4, 61352 Bad Homburg, Germany ("fonts.com"). Each time this website is accessed, files are loaded from a "fonts.com" server to display the texts in a specific font. Your IP address can be transferred to a server of "fonts.com" and stored be there for further processing. The further processing of this information is incumbent on "fonts.com", the corresponding conditions and setting possibilities can be found in the privacy policy of "fonts.com" under www.monotype.com/legal/privacy-policy/web-font-tracking-privacy-policy/.  Please note that BGEA does not store any personal information by incorporating "fonts.com".

BGEA uses this font service to make the website look better. The admissibility of this processing is based on Art. 6 1(f) GDPR, which states that the processing is lawful if it is necessary for the purpose of preserving the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data. The use of data for purposes of improving the way that the website looks represents a legitimate interest of BGEA within the meaning of Art. 6 1(f) GDPR.

Without providing the data you may not be able to use the website in full.

 

3.1.6    YouTube

We may use videos from YouTube on this website. YouTube is a service of
YouTube LLC (“YouTube”), 901 Cherry Ave., San Bruno, CA 94066, USA and is provided by it. YouTube LLC is a subsidiary of Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

The integration of YouTube takes place by embedding the service on our website using a so called "iFrame". When this iFrame is loaded, YouTube receives the information that you have accessed the corresponding subpage of our website. In addition, further information about the use of the website (for example the date and time of access, IP address etc.) may be transferred to a Google server (possibly in a third country such as the USA) and stored there. This is done regardless of whether YouTube provides a user account via which you are logged in, or whether no user account exists. For cases of data transfer to the USA, Google has certification for the Privacy Shield Framework. You can obtain further information about this directly from Google policies.google.com/privacy/frameworks.

The data will be used by Google for purposes of advertising, market research and/or customising the design of its website. There may also be a link to your user accountif you are logged in there. If you do not want this to happen, you must log out before using the website.

We may use YouTube videos to show you videos on various topics. The admissibility of this processing is based on Art. 6 1(f) GDPR, which states that the processing is lawful if it is necessary for the purpose of preserving the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data. The use of data for purposes of providing videos to illustrate our services represents a legitimate interest within the meaning of Art. 6 1. (f) GDPR.

Without providing the data you may not be able to play the videos.

For more information about the purpose and scope of data collection and processing by YouTube, please see Google's Privacy Policy and Terms of Use.

3.1.7    Web presence on social media

Our website may contain links to other websites. To allow you to interact with third-party websites on which you may have accounts (such as social media websites) or join communities on such websites, we may provide links interact with those communities from our website.
As soon as you visit such a third party website, these third parties store and process users’ personal data in accordance with the terms of use that apply in each case. Please note that the third party websites accessed through links on our site are subject to the third party’s privacy policy and standards. We cannot assume any responsibility for the privacy practices, policies or actions of the third parties that operate these websites, or for how they collect, use or disclose your personal information. You should review the privacy policies of these websites before providing them with personal information.
If while visiting our website you follow the links and are logged in via your personal user account, the information that you have visited our website will be passed on to the respective third-party website and stored there. The visit to our website can then be assigned to your user account. To prevent this, you must log out of your account before clicking on the link.

3.2    Submitting a contact form on this website (request) / e-mail at a click / requesting ministry resources

You may submit your personal information to us on this website using a contact form so that we can answer your questions, facilitate your request, or otherwise enable you and/or your church to engage in our ministry activities.  To do this, we may need to share your personal information with our Ministry Partners in your country, such as Samaritan’s Purse e. V. For submitting a contact form you need to specify a range of information. Any mandatory details are highlighted on the relevant form.

In addition, at a number of places on the website you have the option with just one click to open an e-mail to be sent to BGEA. The sender used here is automatically the e-mail address which is linked to your e-mail program. If you do not wish your e-mail address to be called up in this way, you can change this in the settings of your particular e-mail program.

You may give your personal information to us on this website (e.g. using contact form) so that we can answer your request regarding ministry resources. To do this, we may need to share your personal information with our Ministry Partners in your country, such as Samaritan’s Purse e. V.  

Please note that our Ministry Partners may use your information for their own ministry purposes as well.  

The admissibility of this processing is based on Art. 6 1 (f) GDPR. It is our legitimate interest to give you the opportunity to contact us at any time and to answer your questions. We need the provided data for corresponding with you.

We retain your personal information for as long as we reasonably require it for ministry or legal purposes.  

3.3    Event registration and interest forms

You may give your personal information to us on event registration forms at ministry meetings or events or through our website to register or express interest in the summit or to otherwise engage in our ministry activities. For doing this you need to specify a range of information. Generally, all information is voluntary.  Any  mandatory details are highlighted on the relevant form.  We may need to share your personal information with our Ministry Partners in your country, such as Samaritan’s Purse e V.   These partners may use your information for their own ministry purposes as well.  

The admissibility of this processing is based on Art. 6 1 (b) GDPR. The collected information will be processed to enable the registration process and the preparation of the event.

In addition, you may give your personal information to us on interest cards (online/print) to enable you and/or your church to engage in our ministry activities. The queried details are voluntary. By providing your details, you enable us to use your details to keep in touch about the summit and to let you know about BGEA’s other ministry activities. Furthermore, we use these details to manage your involvement with BGEA. We may pass these details to our ministry partners in your country for their own ministry purposes.

The admissibility of this processing is based on your consent (Art. 6 1(a) and Art. 9 2 (a) GDPR) and additional on our legitimate interest (Art. 6 1(f) GDPR) which lies in the ministry purposes of BGEA and our ministry partners.

We retain your personal information for as long as we reasonably require it for ministry or legal purposes.  

3.4    Follow–up cards

You may give your personal information (the queried details are voluntary) to us on follow-up cards at ministry meetings or events to enable you have a local church contact you after an expression of interest at the summit and/or to engage in our ministry activities. To do this, we need to share your personal information with our Ministry Partners in your country, such as Samaritan’s Purse e. V., or one of our participating churches. These partners may use your information for their own ministry purposes as well.  

The admissibility of this processing is based on your consent (Art. 6 1(a) GDPR) and additionally on our legitimate interest (Art. 6 1(f) GDPR) which lies in the ministry purposes of BGEA and our Ministry Partners.

We retain your personal information for as long as we reasonably require it for ministry or legal purposes.  

3.5    Volunteering

You may give your personal information to us on volunteer forms (online/print) in order to apply for a volunteer ministry role or to otherwise engage in our ministry activities. To do this, we may need to share your personal information with certain service providers that assist in administering your application (e.g., reviewing your certificate of good conduct), and/or our Ministry Partners in your country, such as Samaritan’s Purse e.V. Our Ministry Partners may use your information for their own ministry purposes as well. In addition, we may use your details to let you know about BGEA’s other ministry activities and to manage your involvement with BGEA. For submitting an application you need to specify a range of information. Any mandatory details are highlighted on the relevant form.

The admissibility of this processing is based on your consent (Art. 6 1(a) and Art. 9 2 (a) GDPR) and additional on our legitimate interest (Art. 6 1(f) GDPR) which lies in the ministry purposes of BGEA and our Ministry Partners. For the purpose of conducting the application procedure and acting as volunteer, the admissibility is based on Art. 6 1(b) GDPR (performance of a contract) as well.

We retain your personal information for as long as we reasonably require it for ministry or legal purposes.  

3.6    Making a donation

You may give your personal information to us on donation forms (online/print) so that we can administer your donation. For doing this you need to specify a range of information. These mandatory details are highlighted on the relevant form. To fulfil the donation purpose resp. the ministry purpose for which you provided us your information, we may need to share your information with Samaritan’s Purse e. V. to process your donation and provide you with an appropriate receipt. Samaritans Purse e. V.  may use your information for its own ministry purpose as well. In addition, we may use your details to let you know about BGEA’s other ministry activities and to manage your involvement with BGEA.   

This processing regarding the administration of donation is necessary for the performance of a contract under Art. 6 1(b) GDPR and additionally is based on your consent (Art. 6 1(a) GDPR) and on our legitimate interest (Art. 6 1(f) GDPR) which lies in the ministry purposes of BGEA and Samaritan’s Purse e. V.

We retain your personal information for as long as we reasonably require it for ministry or legal purposes.  

3.7    Corresponding with a ministry representative

You may give your personal information to us when you correspond with one of our ministry representatives so that we can answer your questions or so that you can engage in our ministry activities. To do this, we may need to share your personal information with our Ministry Partners in your country, such as Samaritan’s Purse e. V. These partners may use your information for their own ministry purposes as well.

The admissibility of this processing is based on Art. 6 1 (f) GDPR. It is our legitimate interest to give you the opportunity to contact us at any time and to answer your questions. Our legitimate interest lies in the ministry purposes of BGEA and our ministry partners as well. We need the provided data for corresponding with you.

We retain your personal information for as long as we reasonably require it for ministry or legal purposes.  

3.8    Recordings

We may make recordings (e.g., photographs, videos) of our ministry events which may involve capturing/broadcasting event activities.  We also may allow you to participate in BGEA’s ministry, whether by being featured in a photo/video/audio recording and/or written account in which you express your personal opinion and/or share your testimony or other factual story.  Please note that these recordings may be published on the internet (e.g., BGEA’s website) or in other communication channels like print media.
To do this, we may need to share your personal information with our Ministry Partners in your country, such as Samaritan’s Purse e. V. These partners may use your information for their own ministry purposes as well.

The admissibility of this processing is based on your consent (Art. 6 1(a) GDPR) and additionally on our legitimate interest (Art. 6 1(f) GDPR) which lies in the ministry purposes of BGEA and our Ministry Partners.

We retain your personal information for as long as we reasonably require it for ministry or legal purposes.  

3.9    Participation via Mobile Device and Text Messaging

We offer you the possibility to participate in BGEA ministry programs via mobile device, such as through text messaging. It is intended to work with major wireless carriers in your area. BGEA cannot guarantee that any particular wireless service provider will allow participation, which is also subject to the capabilities of your mobile device. Wireless service providers may charge participants for text messages, including error messages, sent and/or received in connection with BGEA’s ministry programs. BGEA will not be responsible for these charges. Participants should consult their wireless service provider’s pricing plan for details.

Data gathered through mobile device participation may include, without limitation, your response(s) to the ministry program and your cell phone number. Use of such data will be as described elsewhere in this Privacy Policy, such in this Section 3 .

The admissibility of this processing is based on your consent (Art. 6 1(a) GDPR). By providing your number or interacting with BGEA via mobile device and/or text messaging you consent to BGEA’s use of your mobile device and phone number to communicate with you. BGEA will provide opt-out information that will allow you to indicate your desire to stop receiving text messages.

Without providing the data you may not be able to use our ministry programs via mobile device and/or text messaging.

We retain your personal information for as long as we reasonably require it for ministry or legal purposes.  

4.    Links to other websites

Our website may contain links to other websites. BGEA has no access to the cookies or other functions that are used by third-party websites, nor can we control them. Such third-party websites are not subject to the this privacy policy.

5.    INFORMATION FROM OTHER SOURCES

5.1    Ministry Partners and others

Your personal information may be given to us by the following third parties:

Ministry Partners

Your personal information may be given to use by our Ministry Partners to fulfill the ministry and organizational purposes for which you provided your personal information (e.g., to ensure that you have the opportunity to be connected with a local participating church in an appropriate manner).  

The admissibility of this processing is based on your consent (Art. 6 1(a) GDPR) and additional on our legitimate interest (Art. 6 1(f) GDPR) which lies in the ministry purposes of BGEA and our Ministry Partners.

We retain your personal information for as long as we reasonably require it for ministry or legal purposes.  

Service Providers (e.g., volunteer screening vendors)
Your personal information may be given to us by service providers to fulfill the ministry and organizational purposes for which you provided your personal information.  This includes administering your application to be a volunteer.  

The admissibility of this processing is based on your consent (Art. 6 1(a) GDPR) and additionally on our legitimate interest (Art. 6 1(f) GDPR) which lies in the ministry purposes of BGEA and our Ministry Partners.

We retain your personal information for as long as we reasonably require it for ministry or legal purposes.  

5.2    Categories of personal information from other sources

These categories of information may be transmitted to us by third parties:
•    Contact details (e.g., name, address, etc.)
•    Religious beliefs and/or church involvement
•    Correspondence details (e.g., email)
•    Background check information

6.    YOUR RIGHTS

You have the right to request access to the personal information we hold about you (Art. 15 GDPR) and to have any inaccuracies corrected (Art. 16 GDPR). You also have other rights including:
•    the right to erasure (Art. 17 GDPR);
•    the right to restrict processing (Art. 18 GDPR);
•    the right to data portability (Art. 20 GDPR);
•    the right to object (Art. 21 GDPR); and
•    rights in relation to automated decision making and profiling, if applicable (Art. 22).
•    rights to withdraw your consent at any time (Art. 7 (3) GDPR): If you have given your consent to the processing of your personal data and withdraw it, the processing which took place up to the withdrawal date remains unaffected by this.

We consider and respond to all requests in accordance with applicable law. As mentioned above, when contacting us about your personal information, we may request specific information from you to confirm your identity and right to the request, as well as to search for your personal information and provide you with a response to your request. There also may be instances where it may not be possible to facilitate your request due to legal requirements or other obligations or practices based on legislation.

Let us know about a request or concern you may have by contacting us at privacy@bgea.org. You may also take a concern about how we manage your personal information to the authority in your area.

6.1    Right to complain

You have the right to lodge a complaint with a supervisory authority at any time (Art. 77 GDPR).

7.    REVISIONS TO THIS POLICY

BGEA from time to time, may make changes to this Privacy Policy to reflect changes in its legal or regulatory obligations or in the manner in which we deal with your personal information (the date of the last update is shown below).

10.02.2022